Post by Aleya on Nov 27, 2016 15:57:06 GMT -6
GLISA Officer Meeting #3 Minutes: November 20, 2016
Members Present: Katrina C., Aleya W., Debbie C., Ivan M., Krystal S. (ALL Present)
Constitution was discussed and all officers agreed to the responsibilities of the program.
Items Discussed:
FPAC
Blog post: Katrina will finish up the draft and Ivan will review before it gets posted.
Officers roles and expectations were discussed in regards to the constitution. As we continue to add things, we should keep a running list and record to add to the GLISA handbook for next year’s officers.
Struggles:
Katrina: trouble with communication with someone from last year’s executive board. She’s taken different avenues to try to contact them.
Aleya: Communication, worried everyone isn’t on board with Slack. Ivan likes it. Debbie and Krystal are going to try to get the slack app to help them check in more often.
All have agreed to use Slack as our primary means of communication instead of emails.
Krystal: Having trouble finding where things are and where she needs to do things.
Technologies:
Trello: Ivan had forgotten about Trello and has mostly been focusing on the emails. Once he got on there he liked the set-up. Krystal just got situated with the board and is still learning it. Will pass judgements on it later.
Officers should refer to the technology sheet to keep track of all that we’re using.
Plans for the year/Duties:
Time sensitive: Student-to-staff program offered by ALA. ALA offers 40 scholarships for the student chapters. Each chapter elects someone for the scholarship. The advisor sends that to ALA. It’s a great opportunity for any member. There are a total of 60 student ALA chapters. Need to get this going since it’s on a first come first serve basis. Needs advertisement. Needs requirements for what we want them to supply for the application. Dr. Masten had three essay questions that would be good to use. Katrina has the questions that we can look at later if needed. Allow applicants to submit videos or other formats instead of the essays. Katrina’s vote is to have the applicant answer all three since they’re not too extensive.
Advertising: Blog posts, Cassandra list, Blackboard announcements, Facebook and Twitter.
Send communication to all TWU SLIS students. Katrina will send out all correspondence.
If you have classes with general information sharing board, share it there.
Ivan and Aleya will team up to work on a flyer for the student to staff program. To be done by next Sunday. Share with Katrina before posting anywhere.
Blog change up. Instead of using Blogspot we’re going to switch over to Wordpress. Ivan hopes to have this up by next week.
He’s going to start experimenting with it. Officers have access to the login information if they wanted to jump in and mess with it. Wants to use less text and more icons.
Katrina thinks we need to have certain information, like officers duties, and to not cut that.
Goals:
Katrina- Shifting GLISA to becoming more of a professional development. There’s also room for fun stuff, but we need to have more of a reason for people to want to join. Become more concrete to help the members and provide something to help them grow. Organize information and make accessible to the next board.
Aleya- wants to create a forum geared towards discussions and communications. ALA has tons of forums and information, Katrina says so this would help put us in the practice. Krystal and Debbie like it. Ivan, curious about why we’re not using blackboard. Aleya: blackboard needs to be revamped anyways but it’s only for current students. A forum would allow us to discuss with current and alumni. Katrina: we’ll create a community and network if we allow for alumni to join in with things. Aleya is going to run it.
Book Club:
Had an email from a member asking about treasurer position. Offered the book club chair position instead. Book Club chair would work with the VP position. It would allow others to have a position and to have experience in the program.
Krystal wants to do professional books that may benefit the members instead of a general book club.
Aleya will help collaborate with Krystal on the book club stuff.
If we don’t get a chair, Krystal would be okay spearheading the Book Club activities.
New Treasurer: Debbie
Agenda item for Debbie: getting access to the Paypal.
Possibly doing a fundraiser to get more programs going and send people to TLA or ALA. With just membership dues this would be tough to do. Virtual fundraising.
Possibility: www.childrensbookstore.com/go/FTPL2016/ (Aleya)
Ivan mentioned Amazon Smile.
Katrina doesn’t think we’re signed up as a Nonprofit organization. Needs to talk to ALA to see if there’s any issues about collecting money for other people. Debbie will look into that.
Possibly design and sell something. Will look more into it next semester.
Newsletter:
Trello board, Katrina has added quite a few things to that. We should showcase what we’re planning to do and what we’ve done.
FPAC letter to allow us remote access to the meeting. If approved we can feature that.
The website: screenshot and show what we’re doing.
Each of us should do something on what we’re working on.
Debbie has offered to do editing, has great experience.
Need to start creating deadlines.
Career Development Webinar Series:
Plan is to have a 40 minute presentation and a 5 minute Q&A. 4 or 5 webinars, each a different day of the week.
TWU Career Center: first one that we’ve secured. (Marie, point of contact, contact info will be posted by Katrina in Slack)
Resume, how to format and keywords.
Advocating for yourself in the workforce, how to speak to HR.
Push for mentorships, volunteer work. Be proactive in job searches to build up that resume (Ivan). Lay out a plan before you graduate to get hired.
Will be done through Blackboard Collaborate. Can be archived for a later time as well. Will ask before posting it anywhere in case of copyright.
TWU career center is highly willing to help.
We want to be able to have the webinar added to our website.
Katrina is also working on other speakers.
Dr. Jeng since she’s going to be the runner of TLA next year.
Katrina is going to see about asking the president of ALA to provide a webinar.
When to host:
Katrina’s ideas: either before TLA or ALA. So either in March or May.
March, allows people to prepare for ALA. If we can get it all together by then, everyone is on board for March. We hope to have it all scheduled by January (Katrina). May can be the contingency plan.
Katrina asked if we were interested in serving this year and next year.
Aleya, Krystal, and Debbie are okay with it. Katrina is okay with swapping positions with Krystal or something.
Will ask Dr. Masten about it to ensure it’s okay.
Resume Book:
Information provided: no addresses. Strictly name linked to the email.
Would be posted on our website. Katrina will talk to ALA to see if they can post it somewhere or market it to other libraries. Within the realm of libraries.
May deadline so it can be done before graduation for those entering the job market.
Katrina will run it by the career center for their advice and to ensure we’re doing things properly.
TLA conference meetup: April 19 - 22
Dr. Masten thinks we need to have a table there and allow for Alumni to meet up. Katrina will probably be there. After Debbie gets account info, we want to be able to see if we can offer funds to get all the officers there.
Future meetings:
Every Sunday at 4 CST (5 EST). Officers are okay with that through the end of the calendar year.
When emailing professors in regards to GLISA things, can use personal or GLISA. Anyone outside of the University, use GLISA email.
To do by Sunday, November 27th:
Ivan and Aleya: flyer
Aleya: Forum
Ivan: Wordpress
Krystal: Vision for the book club
Krystal: Deadlines for the newsletter.
Debbie: Figure out paypal and look into the NMRT to talk about fundraising and extra sources
Katrina: talking to Dr. M, talking with the career center and getting more speakers on board.
Meeting adjourned at: 5:14 P.M.